FAQ

When will the conference take place?
IVC 2025 Congress will be held during October 23-25, 2025
Where will the conference be held?
IVC 2025 Conference will be held in HYBRID MODE: Participants can join In-person in Orlando, Florida, USA or Virtually from home or work

When does registration open?
Registration for IVC 2025 Congress opens on October 28, 2024

Where do I go to register for the IVC 2025 conference?
You can register for the conference via our online registration form
 
What are the registration rates?

How can I reserve a hotel room, and what are the rates?

You can reserve hotel from our online registration link, for detailed information visit: https://vaccinescongress.com/information/accommodation

What does my registration cost cover?

For In Person Participants:

• Access (Entry) to all conference sessions, poster and exhibition area
• Conference kit including name tag, program booklet and Abstract Book
• 2 Coffee breaks and Lunch for all the conference days
• Certificate accreditation from Organizing Committee
• Room Amenities and Services.

Note: Participants registered under Listener and accompanying category are not allowed to present their papers in Oral or Poster sessions.

For Virtual Participants:

• This category allows participants to present at the conference virtually from home or work without attending In person
• Access to all Presentations
• E-Abstract Book and Program
• E-Certificate for Presentation and Participation

I will not be presenting any work at the Conference. May I attend the event?
We welcome participants who are not presenting work under the Listener category.

Are there any discounts for group registration?
Yes, we have discounts for group participants. For information and discount codes please contact the conference secretary in an email: [email protected]

What is the cancellation and refund policy?

• All cancellations must be sent in writing via e-mail to the conference secretary
• Cancellation before 90 days of the conference start date will receive a full refund, less a $100 towards the processing fee
• Cancellations order placed within 90 days of the conference start date is non-refundable but applicable to the upcoming event
• Registrations are transferable until October 23, 2025 and any transfer requests after October 23, 2025 are not entertained
• Refunds will be made in the second week after the completion of the conference

Note: Refund/Cancellation Policy is not applicable if the conference is postponed due to natural disasters or unpredictable activities beyond organizers control including without limitation, force majeure, natural disasters, sabotage, accident, trade or industrial disputes, terrorism, strikes or hostilities. The organizer will provide an opportunity for the registered participants to transfer their registration fee and accommodation charges to any future editions or related conferences.

How do I get a receipt for my registration?
You will get the payment receipt from the conference secretary within 2 to 4 business days. For further information contact [email protected]

How to submit an Abstract?
Send us your abstracts as per the sample template in the Abstract Submission page or you can directly email to the conference secretary.
Download Abstract Template Here

Where do I go to submit an abstract?
You may submit proposals online via our Abstract Submission Portal or you can directly email to the conference secretary.

Do you have any template for paper submission?
Yes, we have a template for abstract submission. Please download from this link 

May I submit more than one proposal?
Yes. You may submit more than one proposal and participate in more than one session either in an oral or poster session. However, you may not present more than two papers during the conference.

When will I know if my paper has been accepted?
Once you submit the abstract, we will let you know the acceptance in 2-4 business days. If you are not receiving the acceptance of the abstract, please contact at: [email protected] 

Can I still present without attending the conference?
Yes, you can participate with E poster in the conference without attending in Person

How much time will be given for an oral presenter?
Each Oral Presenter will have 20-25 minutes for presentation including Q/A session

How much time will be given for an Poster presenter?
Each Poster Presenter will have 10-15 minutes for presentation including Q/A session

What language should I speak during the presentation?
The working language of the conference is English.

Do I get a translator during my presentation?
Translators will not be available during presentations. If you wish you can get your own translator.

Can I bring my own laptop for presentation?
Taking the timelines and technical set up into consideration, using personal laptops are not recommended unless under unavoidable conditions.